One Month in Advance:
- Nominating Committee established
Date chosen
Venue chosen
Constitution reviewed to ensure compliance
Agenda Prepared, to include:
- Approval of previous year’s minutes
President’s Report (may incorporate other reports)
Treasurer’s Report
Bylaw changes, if applicable
Election of Executive Officers
Announcements (award presentations, upcoming events, etc.)
Other business
15 Days in Advance:
- AGM Notice (minimum 2 weeks in advance) sent to members with:
- Agenda
- Previous year AGM minutes
- Notice of By-Law changes sent out (if appropriate)
- Membership renewal form
Website updated
Catering arranged
Reports Written:
- President
Treasurer, including Membership information
Nominating Committee
Other reports, as appropriate
One Week in Advance:
- Numbers confirmed for catering
- President’s Report
- Agenda
- Treasurer’s Report
- Minutes from last year’s AGM
- Ballots and slate of nominees
- Bylaw resolutions if applicable
- Membership renewal forms
Election of Officers prepared
Reminder communication sent to members (as above)
Certificates created for out-going Executive members
Photocopying to hand out at AGM prepared:
One Day in Advance:
- Current membership list available
All reports and photocopying assembled
Tidbits Not to Forget:
- Motion to accept Minutes
Request for nominations from the floor
Motion to destroy ballots (once elections are complete)